Employee Portal

A liquifying
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© Liquify Studio 2026

Good morning

Time clock

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Today

Worked today
0:00:00
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This week
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Breaks today
0min
Take a breather when you need one.

announcements

Working now
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On a break
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Not in yet
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Team today

Edit record

My feedback

Change password

At least 8 characters, different from your current password.
Changing your password logs you out on your other devices.

Where you're logged in

Don't recognise a device? Log it out, then change your password.

Profile picture

Shown next to your name for your team. After choosing a photo you can move, zoom and rotate it.

Change username

Name
Current username
Your name stays the same. You log in with your email, so this only changes how you appear in lists.
3-30 characters: lowercase letters, numbers, dot, underscore or hyphen.

Theme

Saved to your account, so it follows you to any device.

Invite a user

They get an email to set their own password. Nobody else ever sees it.

Invite many people at once

Easiest: paste just their emails, one per line. Each person types their own full name when they first log in. Or, per line: Full name, email, department, role, employee ID (role is employee if left out). You can paste straight from Google Sheets or Excel.

Users

Active sessions

Everyone who is logged in, on which device, and when they last used the app.

Login history

Every login and logout in the last 30 days, including people who have since logged out.

Activity log

Changes to attendance, users, permissions and sessions. Newest first.

How access works

There are three roles. Job titles and departments don't change anyone's access.

Employee
Their own time, records and HR file. Everyone can read and upvote feedback and bug reports.
Manager
The Dashboard, All Records, record edits and schedules for everyone below them in the Org Chart (their branch), and nobody else.
Admin
Everything. Super-admins also see HR records and manage other admins.
"Their branch" covers everyone below that person: their direct reports, and the roles and departments under their role in Org Structure. Keep "Reports to" up to date in the Org Chart, because it decides who a manager can see. Nobody can edit their own attendance records. Admin accounts are never visible to non-admins. To check one person's access, open Users and click Access.

Admin Accounts

People with full control of the app: users and permissions, System settings, Security and permanent delete. Admins can do everything except add or remove other admins; only super-admins (the CEO, General Manager and IT lead) can do that, and they also see all of HR.

Keep this list short. At least one active admin must always remain.

Breaks

Lunch, bio breaks and pauses are unpaid. Going over a limit is still allowed, but it's flagged.

Longer lunches are highlighted on My Day, the Dashboard and records.
min
More than this in a day is flagged. 0 = no limit.
breaks
A longer break is flagged. 0 = no limit.
min
One per line. "Other" is always offered and needs a note.

Schedules

How lateness is judged, and ready-made shifts for the Schedule page.

Clocking in this many minutes after the start still counts as on time.
min
Apply to people in one click, e.g. "Day shift", "Night shift".

Devices & location

Where and how people may clock in.

Allow clocking in from phones and tablets. Set exceptions per person in Users → Edit.
Clock-ins outside every office are flagged (except people allowed to work remotely). With no offices, locations are only recorded.
Tip: in Google Maps, right-click a spot and click the numbers at the top to copy its coordinates.

Edit user

Permissions
Leave on "Role default" unless this person needs different access. Role defaults are set in Settings → Permissions.
This person has a profile picture.

Confirm

Time to be recorded
Location:
Your location is only recorded when you clock in and clock out.

Delete this user?

Permanently delete?

This can't be undone. Everything below is erased for good:

Tip: make a copy of the Google Sheet first (File → Make a copy) if you might need this data later.

New announcement

Select text, then tap a button. You can also type **bold**, *italic*, #  at the start of a line for big text, and -  for a bullet.

Provide feedback

Adjust your photo

Drag to move · scroll or pinch to zoom · the circle is what people will see

Withdraw this request?

This request will be marked as withdrawn.

Leave credits

Log out?

You'll need your username and password to log back in on this device.

Weekly schedule

Repeats every week. For a one-time change, close this, then select days and use Changes · this week only.

Who
Days and hours
An end time earlier than the start (e.g. 10:00 PM to 7:00 AM) means the shift ends the next morning.

Add an admin

Choose who should get full control of the app. You'll be asked to confirm on the next step.

Are you sure?

Set Dates

Holidays and government suspensions apply to everyone. Those days show as no work on every schedule, unless you change a person’s day on purpose.

Add a date
Coming up

Change this week

Choose your own password

You're using a temporary password. Pick a new one to continue.

How you'll appear to your team. Check the spelling: only an admin can change it later.
At least 8 characters.

Manage report